The process of identifying inactive data and keeping it aside in a separate storage site for future use, is Data Archiving. It allows easy and fast access to regularly used data, while providing a safe undisturbed space for data that is rarely used but is indispensable. This proper segregation system ensures that whichever data is required can be easily and quickly accessed. Changing trends in Government Regulations, as well as Company Policy, dictate the need for Data Archiving Policies.
Benefits of Data Archiving
Faster Backup and Recovery
Proper Data Storage means Backup and Recovery of data runs smoothly, thus increasing the capacity of the system manifold.
Capability for Compliance
Every Industry is governed by its own compliance requirements and a proper Data Archiving system ensures that your Organization remains in compliance with the applicable laws thus ensuring smooth running of operations.
Effortless Backup Process
As no time gets wasted in backing up useless inactive data during the routine operations, the backup process becomes more efficient.
The time that is saved from unnecessary backups can be spent on other value – adding activities.
A scalable Data Archiving System ensures that you pay only for what you need. A cost – effective Archiving Model like the one provided by us, will be able to sustain the data of even those companies that generate excessive data.
Superior Location Management
The need for investment in Office Intranets and costly Infrastructure can be bypassed when a virtual data archiving system is used.
As the data is archived, it cannot be modified easily. This makes the data more secure by preventing data loss. As the documents are also no longer in circulation, they stay protected from any king of cyber attack or malware infections.
Considerations for Data Archiving
Based on the requirements of accessibility, safety and cost, you can choose what kind of Data Archiving to opt for. While data archived online can be easily accessed from various locations, data stored on discs takes longer to be retrieved.
Online Storage means data can be easily modified when needed, while it becomes more difficult to modify data that is stored offline.
Finally, while the data stored online is more susceptible to theft, offline data is more secure.
There are however two sides to every coin, and the pros and cons of both online and offline data archive systems should be thoroughly studied before making any decisions.
It is imperative to determine the amount of data needed and the duration for which you need said data, in order to minimise resource usage.
Another important factor to consider before going for Data Archiving is the retrieval time and methods that need to be employed to retrieve the data and to make sure these factors do not have any negative impact on productivity.
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