Migrate to Office 365

Migrating to Microsoft Office 365 can offer various benefits to organizations of all sizes. Here are some of the key advantages:

1. Access to the Latest Software: Office 365 provides access to the latest versions of popular Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook. This ensures that your organization always has access to the most up-to-date and feature-rich software.
2. Cloud-Based Collaboration: Office 365 is cloud-based, which means that employees can access their files and applications from anywhere with an internet connection. This greatly enhances collaboration and allows for remote work, which has become increasingly important in recent years.
3. Scalability: Office 365 is scalable, so you can easily add or remove users as your organization grows or changes. This flexibility can help you manage costs more effectively.
4. Enhanced Security: Microsoft invests heavily in security for Office 365. It includes built-in threat protection, data loss prevention, and identity management features to help protect your organization’s data and infrastructure.
5. Automatic Updates and Maintenance: Microsoft handles updates and maintenance for Office 365, so you don’t have to worry about managing servers or software updates. This frees up IT resources for other tasks.
6. Cost Savings: Office 365 is typically offered on a subscription basis, which can reduce upfront costs compared to purchasing perpetual licenses for software. It also eliminates the need for maintaining on-premises servers, which can lead to cost savings.
7. Business Continuity: Office 365 includes features like data backup and disaster recovery, which can help ensure business continuity in the event of data loss or system failures.
8. Compliance and Data Governance: Office 365 offers a range of compliance and data governance features, making it easier to meet regulatory requirements and industry standards.
9. Collaboration Tools: In addition to the core Office applications, Office 365 includes a suite of collaboration tools such as SharePoint, Teams, and OneDrive, which enable teams to work together more efficiently.
10. Mobile-Friendly: Office 365 is designed to work seamlessly on mobile devices, making it easier for employees to be productive on the go.
11. Integration: It integrates well with other Microsoft products and services, as well as many third-party applications, allowing for a seamless workflow.
12. Simplified Licensing: Office 365 offers a variety of plans to suit different needs, and its subscription-based model simplifies licensing management.
13. Support and Training: Microsoft provides support and resources to help organizations make the most of Office 365, including training materials and documentation.

It’s important to note that while Office 365 offers numerous benefits, the specific advantages for your organization may vary depending on your needs, size, and industry. It’s advisable to conduct a thorough assessment and planning before migrating to ensure a smooth transition and maximize the benefits.

Important Information Links – O365

Outlook Web App:

• https://outlook.office365.com

Office Admin Center:

• https://portal.office.com/adminportal/home

Office Training resources (for end users and administrators):

• Get started with Office 365 for business

DNS records:

• 365 DNS Record Creation

Outlook Configuration: Outlook for PC

1. Create a new Outlook profile*REQUIRED*
2. Add an email account to Outlook
3. How to import or export a set of rules

Outlook for Mac

1. Creating a new profile with Outlook Profile Manager
2. Outlook 2016 for Mac
3. Outlook 2011 for Mac

Apple Mail

• Mac OS X Mail

In case of trouble configuring Outlook, try the Microsoft Support and Recovery Assistant Mobile devices:

• Mobile Devices Configuration

SMTP / POP / IMAP:

• How to set up a multifunction device or application to send email using Office 365
• POP3 and IMAP4

Configure 2FA Dual Factor Authentication:

• How to set up a Dual Factor Authentication to secure your email

Auto-Complete List:

• How to import or copy the Auto-Complete List

DirSync / Azure AD (please do this post migration if using office tool for migration):

• Prepare users for AD sync provisioning
• AD Sync Steps

Azure PowerShell Installs:

• Connect to Exchange Online PowerShell
• Install the Azure AD module

Office 365 Limitations:

• Exchange Online Limitation (message size limit, group limit, etc.)

Spam Management Info:

• Office 365 Email Anti-Spam Protection
• Exchange Online Anti-Spam and Anti-Malware Protection

If you migrate from an on-premise or local Exchange server (to do only AFTER the migration is complete): Step 1: Backing up the IIS configuration First backing-up the current local IIS configuration is very important. If for some reason you need to undo these actions later on, this backup will allow you to do so easily:

1. Open an elevated Windows command prompt (i.e. run cmd.exe as an administrator).
2. Run the following command to back up the IIS configuration:

%windir%\system32\inetsrv\appcmd.exe add backup “Before Removing Autodiscover” Step 2: Removing the Autodiscover Virtual Directory

1. Open an elevated Exchange Management Shell (i.e. Run as an administrator).
2. Retrieve the current autodiscover virtual directory with the following command:

Get-AutodiscoverVirtualDirectory | fl Name, Server, InternalUrl, Identity

1. Copy the entire Identity value to the clipboard, including any space and (Default Website Site), if present.
2. Remove the autodiscover virtual directory with the command below. The full identity value should be enclosed in quotation marks:

Remove-AutodiscoverVirtualDirectory -Identity “identity value retrieved above”

1. Check that the autodiscover virtual directory is gone. This command should now return nothing:

Get-AutodiscoverVirtualDirectory | fl Name, Server, InternalUrl, Identity Step 3: Removing the AutoDiscover Service Internal URI

1. Open an elevated Exchange Management Shell (i.e. Run as an administrator).
2. Retrieve the name of your client access server:

Get-ClientAccessServer | fl Name, AutoDiscoverServiceInternalUri

1. Remove the current AutoDiscover Service Internal URI with the command below. The name of your client access server should be enclosed in quotation marks:

Set-ClientAccessServer -Identity “NAME” -AutoDiscoverServiceInternalUri $NULL

1. Check that the AutoDiscover Service Internal URI is gone. This command should now return a blank field for the AutoDiscoverServiceInternalUri:

Get-ClientAccessServer | fl Name, AutoDiscoverServiceInternalUri It is not a certainty, but users may have to create a new Outlook profile afterwards. However, its settings should not revert to the old service anymore.